ISO Certificates and Quality Documentation - Translated by People Who Know the Standards

ISO certificates: what they prove and who checks them

A management system certificate - ISO 9001 for quality, ISO 14001 for environment, ISO 45001 for occupational health and safety, ISO 27001 for information security, ISO 22000 and FSSC 22000 for food safety, ISO 13485 for medical devices, ISO 17025 for laboratories, ISO 50001 for energy, IATF 16949 for automotive suppliers, and the sector schemes built on them - is issued by an accredited certification body and states the organization, the sites, the standard, the scope of activities covered, the certificate number, the dates of issue and expiry and the accreditation under which it was issued. Tender committees in Georgia and abroad require certificates as qualification criteria and check the scope against the tender's subject; clients require them in supplier approval and check the sites and the scope; regulators and licensing bodies accept them as evidence in licensing; and banks and investors read them in due diligence. A translated certificate must reproduce the organization, sites, scope, standard, numbers, dates and accreditation exactly, with the certification body's and accreditation body's names as they use them, and we translate certificates in 1-2 hours, certified for most tenders and notarized where a tender or authority specifies.

Quality manuals, procedures and work instructions

Behind the certificate stands the management system's documentation: the quality (or environmental, safety, security, food safety) manual describing the system, the policies, the documented procedures and standard operating procedures, the work instructions, the forms and records, the process maps, the risk assessments and the objectives, structured around the standard's clauses. Companies translate it when a foreign parent, client or certification body audits them, when they extend the system to a foreign site or subsidiary, when a tender or a client requires the procedures in its language, and when they adopt a foreign parent's system in Georgia - the last being frequent, as international groups roll out their manuals and SOPs to Georgian operations and need them in Georgian for the staff who follow them. We translate management system documentation with translators who know the standards' structure and vocabulary (the terms of ISO 9000 and the other vocabulary standards have established equivalents in each language, and we use them), keep terminology consistent across the whole system with a database agreed with the quality manager, preserve the document control elements - numbers, versions, approvals - and deliver in the original formats so that the translated system is usable and auditable.

Audit reports, nonconformities and corrective actions

Audits produce documents that cross languages on deadlines: the certification body's audit report with its findings, nonconformities and observations, which a Georgian company must answer to a foreign body or a foreign subsidiary to a Georgian one; the corrective action plans and evidence of closure; the internal audit reports and management review minutes that auditors sample; customer and second-party audit reports; and the accreditation body's assessment reports for laboratories and certification bodies. We translate audit documentation with the same translators and terminology as the manual and procedures, render findings and their classification exactly (a major nonconformity is not an observation), and deliver within the response deadlines the body sets; we provide interpreters for certification, surveillance, client and regulatory audits at Georgian sites, with the vocabulary of the standard and the industry, and for the opening and closing meetings where findings are agreed.

Sector systems: food safety, medical devices, laboratories, information security

Some management systems carry their own technical documentation. Food safety systems under ISO 22000, FSSC 22000, HACCP, BRCGS and IFS include hazard analyses, critical control points, prerequisite programs, flow diagrams and monitoring records that food authorities and retail auditors read; medical device systems under ISO 13485 include design and development files, risk management under ISO 14971, technical documentation and post-market surveillance that regulators read with the device's registration; laboratory systems under ISO 17025 include method validations, uncertainty budgets, calibration records and proficiency testing that accreditation assessors read; information security systems under ISO 27001 include the statement of applicability, risk assessments, controls and incident records that auditors and clients read; and environmental and safety systems include aspects registers, legal registers, permits and incident investigations. We translate these with translators from the sector - food technologists, biomedical engineers, laboratory scientists, IT security specialists, HSE professionals - alongside the management system specialists, with one terminology database across the system.

Tenders, group reporting and certification abroad

Three situations drive most requests. Tenders: Georgian state procurement and foreign tenders require ISO certificates and sometimes procedures as qualification documents, on the tender's deadline and in its certification form, and we translate them within the tender file with the rest of the qualification documents. Group reporting: Georgian subsidiaries of international groups report quality, environmental, safety and security metrics, incidents and audit results to head office in the group's language and receive policies, procedures and training materials in return, on a continuing basis that we serve under framework agreements with a maintained terminology database. Certification abroad: Georgian companies certified by foreign bodies, or seeking certification recognized in export markets, translate their documentation for the body's auditors, and foreign companies certifying Georgian sites translate theirs for Georgian staff and, where the Georgian Accreditation Center is involved, for accreditation.

Pricing, timing and how to order

ISO certificates are priced at a fixed rate per certificate, quality documentation per page at the technical tariff with translation memory discounts across a system's documents, and framework rates for companies with ongoing management system translation; certified translations for tenders and audits include a certificate of translation, and notarization is added where a tender or authority requires it. A certificate is translated in 1-2 hours; a set of procedures in a few days; a full quality manual and procedure set in one to three weeks with a team; audit responses on the body's deadline.

To order, send the certificate or the documentation in its source format on email, WhatsApp or Telegram, with the standard, the reader - tender, auditor, certification body, parent company - and the deadline; we reply within the hour with a fixed quote, the specialist and a schedule. Delivery is by email in the original formats with document control elements preserved; notarized certificates are collected at Agmashenebeli 117, near Marjanishvili Metro, or couriered anywhere.

Frequently asked questions

Other medical and technical documents