English Legal and Business Translation for Companies Operating in Georgia

Company registration and corporate documents

Georgia registers a company in a day, but only if the founding documents are right. A foreign parent company or individual founder from the US, UK, Canada or Australia must submit a Georgian translation of the passport or the parent company's registry extract, the charter or articles of association, a board resolution or shareholder decision to found the Georgian entity, and a power of attorney if a local representative files the application. All must be notarized in Georgia, and foreign public documents must carry an apostille. We translate these daily for LLCs, joint stock companies, branches and representative offices of foreign companies, and we know the wording the National Agency of Public Registry expects for share capital, management structure and legal address.

Afterwards the flow reverses: Georgian Public Registry extracts, charters and shareholders' meeting minutes are translated into English for parent companies, foreign banks, auditors and for opening accounts abroad, and we deliver them notarized and apostilled.

Contracts and agreements between English and Georgian

Under Georgian law a contract may be concluded in any language, but if it is ever registered, enforced or presented to a Georgian authority, the Georgian version governs. Most cross-border contracts involving Georgia are therefore drafted bilingually, with English and Georgian in parallel columns. We translate sale and purchase agreements for real estate, lease agreements for offices and apartments, employment contracts, service and distribution agreements, shareholder agreements, loan and pledge agreements, NDAs and franchise agreements. The translator is a legal specialist who keeps defined terms, cross-references and numbering consistent across both languages, and who flags where an English common-law concept has no exact Georgian equivalent so your lawyer can decide how to handle it.

Court rulings, arbitration and litigation documents

Parties in Georgian litigation with foreign evidence need contracts, correspondence, expert reports and foreign judgments translated into Georgian and notarized before the court will admit them. Foreign parties enforcing Georgian judgments abroad, or bringing Georgian evidence before US or UK courts, need Georgian decisions, court orders, bailiff documents and case files translated into English with a certified statement and, usually, an apostille. Arbitration under GIAC, ICC, LCIA or SCC rules produces bilingual submissions, witness statements and awards which we translate under tight procedural deadlines. Confidentiality is absolute on these files: every linguist is bound by NDA and files are encrypted in transit and at rest.

Financial statements, audit reports and tax documents

Georgian subsidiaries report to English-speaking head offices, and foreign investors present their accounts to Georgian banks and the Revenue Service. We translate annual financial statements prepared under IFRS, audit reports and management letters from the big four and local auditors, tax residency and tax clearance certificates, VAT registration documents, transfer pricing files and bank confirmation letters. The translators on this team have accounting backgrounds; they use the IFRS terminology in both languages and reconcile the numbers in every table before delivery.

Tenders, licenses, customs and certificates of conformity

State tenders in Georgia run through the State Procurement Agency's electronic system in Georgian, and foreign bidders must submit translated company documents, experience references, technical proposals and bank guarantees, often within a week of the tender notice. We staff tender projects as a team so a 200-page bid is translated and reviewed on time. Licenses and permits (construction, energy, mining, pharmaceutical, gambling), import and export customs declarations, certificates of origin and certificates of conformity are translated for the Revenue Service customs department, for foreign buyers and for regulators. Invoices and commercial documents are translated in bulk at a reduced per-page rate for regular trading clients.

Confidentiality, terminology management and how corporate projects run

Legal and financial translation is judged on two things: it must be confidential and it must be consistent. On confidentiality, every translator, editor and courier signs a non-disclosure agreement, project files are stored on encrypted servers, access is limited to the assigned team, and we sign client-specific NDAs for M&A, litigation and tender work as a matter of course. On consistency, each corporate client gets a glossary and a translation memory from the first project onward, so the defined terms in your master services agreement are the same in the amendment you sign two years later, and so repeated text is not billed twice.

A typical corporate project runs like this: you send the files and the deadline, we return a fixed quote within the hour, a project manager assigns a legal or financial specialist plus a reviewer, questions on ambiguous terms come back to you in a single batch rather than one by one, and delivery arrives in the original format with tracked changes available on request. Notarization and apostille are scheduled in parallel with translation rather than after it, which is how a 40-page charter can be translated, notarized and apostilled within the same week.

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