Polish Medical and Technical Translation by Physicians and Engineers

Worker health: badania wstępne, orzeczenia lekarskie and injury records

Every worker in Poland passes badania wstępne (pre-employment medical examinations) with a lekarz medycyny pracy, who issues an orzeczenie lekarskie o braku przeciwwskazań, and periodic badania okresowe thereafter; Georgian workers' medical history - vaccination records, chronic condition records, prior occupational health certificates - is translated into Polish for the examining physician, and the Polish orzeczenie is translated into Georgian for the worker and, on return, for Georgian employers. When a worker is injured, the protokół powypadkowy, hospital records, the ZUS claim for wypadek przy pracy and any Państwowa Inspekcja Pracy documents need translation in both directions quickly and accurately, because compensation and return-to-work decisions depend on them. We translate these files with a physician handling the clinical part and a legal specialist the administrative one, and we interpret at hospitals and inspection interviews by video where needed. Employers and agencies use our framework agreements for this recurring work.

Karty informacyjne and medical records for treatment in Poland and Georgia

Georgian patients referred to Polish hospitals - the university hospitals in Warsaw, Kraków, Wrocław, Gdańsk and Łódź, the Narodowy Instytut Onkologii, the Instytut Kardiologii, and Polish rehabilitation and spa centers - and the large Georgian population in Poland using Polish healthcare need their Georgian records translated into Polish: the epicrisis (karta informacyjna leczenia szpitalnego), wyniki badań obrazowych and histopatologicznych, wyniki laboratoryjne, treatment protocols and książeczka szczepień. Polish residents and visitors treated in Georgian clinics, and Georgians returning home with Polish records, need the reverse for their lekarz rodzinny, the NFZ, Georgian insurers and employers. Our medical translators are practicing or former physicians and pharmacists; they keep ICD-10 codes, INN drug names, dosages and units exactly as written and never reinterpret a diagnosis, and they expand the abbreviations of Polish karty informacyjne on first occurrence. Translations are certified for clinics and notarized for insurers and the Georgian Social Service Agency.

NFZ, ZUS, disability and social documents

The NFZ asks for translated Georgian clinic invoices, karty informacyjne and prescriptions when reimbursing treatment received in Georgia; Georgian insurers ask for Polish records translated into Georgian. Cross-border social documents - zwolnienia lekarskie (e-ZLA), orzeczenia o niepełnosprawności and o niezdolności do pracy from ZUS, zasiłek macierzyński documents, ZUS medical reports and the S1 and S2 forms - are translated and notarized for Georgian employers, the Revenue Service and the Social Service Agency, and for Polish authorities assessing Georgian nationals working in Poland, whose ZUS records now matter for future pension rights under the Poland-Georgia social security relationship. These files mix clinical and financial content, so a physician translates the medical part and an accountant checks invoices and amounts.

Clinical trials, URPL registration and medical devices

Polish pharmaceutical companies - Polpharma, Adamed and others - register products in Georgia and run trials at Georgian sites, and Poland is itself a major clinical trial location where Georgian sponsors and CROs occasionally work. We translate protokoły badań, informacje dla pacjenta and formularze świadomej zgody (with back-translation for ethics committees), broszury badacza, case report forms and safety reports between Polish and Georgian, and for registration the charakterystyka produktu leczniczego, ulotka dla pacjenta, certificate of pharmaceutical product, GMP certificates and CE declarations. For medical devices we translate instrukcje używania, technical documentation and deklaracje zgodności, keeping terminology aligned with URPL language on one side and the Georgian regulator's on the other.

Factories, warehouses, construction and BHP documentation

Polish factories, logistics centers and construction sites employing Georgian workers must brief them on BHP (bezpieczeństwo i higiena pracy) in a language they understand, and Polish inspectors check that they did. We translate the plant's BHP documentation - instrukcje stanowiskowe, ocena ryzyka zawodowego, instrukcje obsługi maszyn, procedury awaryjne, szkolenia wstępne materials - into Georgian once so every arriving group is briefed from the same text, and protokoły powypadkowe and incident reports back into Polish. For Polish contractors on Georgian projects we translate dokumentacja techniczna, pozwolenia na budowę, method statements, quality plans and as-built documentation between Polish, Georgian and English with civil, mechanical and electrical engineers on the team, maintaining project glossaries and delivering in the original formats.

Machinery, PN standards, certification, patents, drawings and quality control

Polish machinery, agricultural equipment, furniture and construction products reach Georgia, and we translate instrukcje obsługi i konserwacji, karty katalogowe and karty charakterystyki under REACH and CLP, delivering in the original layout. PN and PN-EN standards, ISO 9001, 14001, 45001 and 27001 certificates, audit reports and księgi jakości are translated for tenders, for Polish customers auditing Georgian suppliers and for certification bodies such as PCBC and TÜV Nord Polska; sprawozdania z badań, świadectwa wzorcowania and deklaracje zgodności for laboratories and regulators; and Polish-language patent applications entering Georgia through Sakpatenti require Georgian translations of the opis, zastrzeżenia patentowe and skrót in patent language, with the reverse for Georgian applicants filing at the Urząd Patentowy RP. Engineering drawings in AutoCAD DWG and DXF carry tabliczki rysunkowe, notes and legends that we translate inside the files, returning them with layers and dimensions intact. Every medical and technical file passes through a subject specialist, a second bilingual reviewer and a numerical check comparing units, decimal separators (Polish commas versus Georgian points), dosages, part numbers and reference ranges line by line against the source. Source errors are flagged rather than silently corrected, glossaries are agreed before bulk work begins, and certificates of accuracy and notarization are available for regulators, insurers and courts.

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